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Governance

The North American Saxophone Alliance is an organization made up of individuals who share a common interest in the saxophone. Members include professional performers, university professors, public school teachers, students of all levels, and others who have an interest in the saxophone. In addition to the Alliance's emphasis on disseminating information concerning the saxophone, the organization also works to provide opportunities for its members to make music, fostering fellowship among saxophone enthusiasts of all ages and backgrounds.

Constitution

Bylaws Index

Constitution

Article I: Name

This organization shall be known as the North American Saxophone Alliance, hereinafter also referred to as the "Alliance," or "NASA," incorporated under the laws of the State of North Carolina as a nonprofit organization in 1988.

Article II: Location

The official headquarters of the North American Saxophone Alliance shall be in the United States. The registered office is North American Saxophone Alliance, 14070 Proton Rd., Suite #100, Dallas, TX 75244. The official address may be changed from time to time by the Executive Committee.

Article III: Purpose

The aims and purposes of North American Saxophone Alliance shall be:

  1. To foster the firm establishment of the saxophone as a medium of serious musical expression, encouraging its use in a wide variety of musical settings, including chamber music, jazz, commercial music, symphonic music, ensembles of saxophones, and its use as a solo instrument.

  2. To foster the establishment of a substantial body of music that includes saxophone.

  3. To disseminate pertinent information about the saxophone to performers, students, teachers, composers, the general musical public, and to any other interested individuals or groups.

  4. To foster communication and fellowship on a continental and international basis among individuals interested in the saxophone, and to provide a forum through which such objectives can be pursued.

  5. To encourage personal and professional development through publications, conventions, and other interactions involving those interested in the saxophone.

  6. To contribute toward the continual elevation of standards of performance, scholarship, communication, and publication within the saxophone portion of the music profession.

  7. To encourage research on topics of significant importance to the saxophone, its place in the musical arts, and to support projects that would contribute to the long-term benefit of the saxophone and saxophonists.

  8. Additional information will be disseminated to the membership via electronic media as determined by the Executive Committee.

Article IV: Powers

Section 1: The Alliance shall have the powers necessary and proper to the achievement of the aforementioned purposes for which the Alliance is established.

Section 2: Notwithstanding any other provisions of these articles, the Alliance shall not carry on any activities not permitted to be carried on by a corporation exempt from federal income tax under Section 501(c)3 of the Internal Revenue Code, or the corresponding provision of any future United States Internal Revenue Law.

Section 3: No part of the net earnings of the Alliance shall inure to the benefit of any officer, director, or member of the Alliance, or any private person. The Alliance shall be authorized and empowered to pay reasonable compensation for services rendered and to make payments and distributions in furtherance of the purposes set forth in Article III hereof. The Alliance shall not endorse any candidate running for public office, nor shall it participate or support in any manner any political campaign or lobbying effort.

Section 4: The Alliance may hold real estate, copyrights, and property. No loans shall be contracted on behalf of the Alliance and no evidence of indebtedness shall be issued in its name unless authorized by a resolution of the Executive Committee. Such authority may be general, or confined to specific instances. The Alliance may accept outright any unrestricted gifts, grants, or endowments that may be presented by any person, firm or corporation, and such gifts, grants, or endowments shall be placed in the general funds of the Alliance to be used as directed by the Executive Committee for the aims and purposes of the Alliance.

Section 5: All checks, drafts, or other orders for the payment of indebtedness issued in the name of the Alliance, shall be signed by the Treasurer and the President or, if the Alliance has engaged the services of a professional bookkeeping or financial management firm, payments issued by such a third party firm shall be duly authorized by both Treasurer and President in writing or via electronic communication for the protection of Alliance assets, the Secretary shall also have signatory powers, and one additional officer of the Executive Committee may also be specified by the President to have signatory powers on Alliance accounts. All funds of the Alliance shall be deposited to the credit of the Alliance in such banks, trust companies, or other depositories as selected by the President and the Treasurer with the approval of a majority of the Executive Committee.

Section 6: Dues from the membership will support the activities of the Alliance and will provide for a subscription to The Saxophone Symposium.

Section 7: The fiscal year of the Alliance shall be from January 1 to December 31.

Article V: Membership

Section 1: Membership in the Alliance shall be open to any individual upon payment of annual dues. Annual memberships are started and/or renewed in the month in which dues are received for deposit by the Treasurer. Multi-year memberships may be purchased with a discount as determined by the executive committee.

Section 2: There shall be two categories of membership, Active and Associate, differentiated as follows:

  1. ACTIVE MEMBERSHIP shall entitle the member to the full privileges of the Alliance, including basic admission to official NASA conventions, one vote, and a subscription to The Saxophone Symposium. This type of membership requires a Canadian or United States mailing address, and shall be divided into the following subcategories:

    1. Professional Membership shall be available to any individual holding a Canadian or United States address, whether involved in music professionally or not.

    2. Student Membership shall be available at a reduced rate to any individual enrolled in a secondary school (junior high or high school) or college in Canada or the United States (undergraduate or graduate).

    3. Senior Citizen Memberships shall be available at a reduced rate to any individual with a Canadian or United States mailing address, who is 60 years or older and has retired from professional or other vocational activity.

    4. Enthusiast Membership shall be available at a reduced rate to any individual passionate about the saxophone who is not professionally employed as a full-time musician or teacher. Enthusiast membership will not include a subscription to The Saxophone Symposium.

    5. Youth Membership shall be available for any individual under 18 years of age with a Canadian or United States mailing address. Youth membership will not include a subscription to The Saxophone Symposium.

  2. ASSOCIATE MEMBERSHIP shall entitle the member only to a subscription to the journal. This type of membership shall be divided into the following subcategories:

    1. Institutional Membership shall be available to libraries, schools, and other institutions desiring a subscription to the Alliance's journal. Annual dues shall be no less than the amount charged for Professional Membership.

    2. Overseas Membership shall be available to individuals holding addresses outside the United States and Canada and may require annual dues greater than Professional Membership dues.

Section 3: Annual dues for categories and subcategories of membership shall be determined by the Executive Committee. A two-thirds vote of the Executive Committee is required to change dues.

Section 4: All officers of the Alliance are entitled to free membership as a courtesy for their volunteer services.

Section 5: Applications for membership with dues, shall be received by the Membership Director.

Section 6: A special complimentary membership -Honorary Life Membership - may be extended to individuals of distinction who have made outstanding contributions to the areas of saxophone performance, pedagogy, scholarship, and/or repertoire. Such persons may be nominated by any voting member of the Alliance by submitting such a proposal to the President in writing at any time. Upon majority approval of the Executive Committee, a nominee shall be placed before the general membership for election. The nominee shall be elected Honorary Life Member upon receiving a two-thirds vote of the voting members in a ballot election. Honorary Life Membership constitutes a full Active Membership.

Section 7: Active Members of the North American Saxophone Alliance shall have particular regional affiliations, as determined by geographic divisions of the North American continent as prescribed by the Alliance.

  1. The Regions of the North American Saxophone Alliance are as follows:

    Region 1: States of Washington, Oregon, Idaho, Montana, Wyoming, Alaska.

    Region 2: States of California, Nevada, Utah, Arizona, Colorado, New Mexico, Hawaii.

    Region 3: States of North Dakota, South Dakota, Nebraska, Minnesota, Iowa.

    Region 4: States of Kansas, Oklahoma, Missouri, Texas, Arkansas.

    Region 5: States of Wisconsin, Illinois, Indiana, Ohio, Michigan.

    Region 6: States of Louisiana, Mississippi, Alabama, Georgia, Florida; plus Puerto Rico.

    Region 7: States of Kentucky, Tennessee, Virginia, North Carolina, South Carolina, Maryland, Delaware; plus Washington DC.

    Region 8: States of New York, Pennsylvania, New Jersey, West Virginia, Connecticut, Massachusetts, Rhode Island, Vermont, New Hampshire, Maine.

    Region 9: Provinces of British Columbia, Alberta, Saskatchewan, Manitoba, Yukon, Northwest Territories.

    Region 10: Provinces of Ontario, Quebec, Newfoundland, New Brunswick, Nova Scotia, Prince Edward Island.

  2. Local Chapter: In addition to an Active Member having a specific regional affiliation, members may, when possible, organize themselves into small sub-groups referred to as "local chapters." A local chapter would comprise Active Members whose residence and/or involvement with the saxophone are in a common geographical area smaller than a Region. This could cover as large an area as an entire state or province, or as small as one city or college music department. NASA members interested in forming local chapters must take the initiative to organize the chapter and submit a written proposal to the President, who will present it to the Executive Committee for its majority approval. Conditions for a local chapter are as follows:

    1. A local chapter must comprise at least 10 active NASA members.

    2. Officers, elected by the chapter, are subject to the approval of the President and majority of the Executive Committee, and shall include a Chair, Vice-Chair, Secretary/ Treasurer.

    3. A local chapter shall sponsor or otherwise be involved in at least one public performance per year involving the saxophone.

    4. A local chapter shall maintain communication with the Regional Director, who should also share all correspondence with the President.

    5. A local chapter may be eligible for financial support from the NASA treasury, through the Regional Director, as provided for in the Bylaws, Article VII, Section 4.

Article VI: Government

Section 1: Elected Officers: The elected executive officers of the North American Saxophone Alliance shall be the President, President-Elect, Secretary, and Treasurer. The President, after completing the term of office, will take on an advisory role in the office of Past-President for an additional two years.

Section 2: Appointed Officers: The following officers are appointed for three-year renewable terms in staggered years: Director of Scholarly Publications, Jazz Coordinator, NASA. Update Editor, Symposium Editor, and Membership Director.

The President shall appoint individuals for these positions, in consultation with the Executive Committee. Confirmation of these appointments shall require a two-thirds majority approval of the Executive Committee.

Section 3: Executive Committee: The Executive Committee shall consist of the five elected officers plus the Director of Scholarly Publications and the Jazz Coordinator.

Section 4: Regional Directors: There shall be one Regional Director for each Region of the North American Saxophone Alliance. The President, with majority approval of the Executive Committee, shall appoint regional Directors for three-year renewable terms in staggered years.

Section 5: Standing Committees: The standing committees of the North American Saxophone Alliance shall be as follows:

  1. Nominating Committee, which shall be charged with the responsibility of preparing the slate of nominees for elected office for upcoming elections.

  2. Editorial Board, comprises of the Symposium Editor, Director of Scholarly Publications, and Jazz Coordinator, plus one or more additional Executive Officers of the Alliance and/or a regularly contributing Associate Editor as appointed by the Symposium Editor.

  3. Web Editorial Board, comprised of the Director of Scholarly Publications, the Web master, one or more additional Executive Officers of the Alliance and/or a regularly contributing Associate Editor as appointed by the Director of Scholarly Publications.

Section 6: Other Committees: In addition to the Executive Committee and Standing Committees of the Alliance, the President may formulate and appoint personnel to ad hoc committees as necessary, in consultation with the Executive Committee, to expedite specific tasks under special circumstances. The formulation of ad hoc committees and individuals appointed to them by the President must be approved by a majority of the Executive Committee.

Section 7: Terms of Elected Office: The term of office for each of the elected officers of the North American Saxophone Alliance shall be two years. Elected officers shall be limited to two consecutive terms in the same office.

Section 8: Biennial Elections: Elections of officers for the Alliance shall take place biennially in the fall of the year. The President-Elect, Secretary, and Treasurer shall be elected in even-numbered years. Individuals elected to office in the fall election shall assume their respective offices January 1st of the calendar year immediately following; terms end December 31st of the appropriate year.

Section 9: Special Election or Appointment: Elected Officers of the Alliance may be elected in an off-year, or filled by appointment, under the following special circumstances:

  1. In the event an elected office becomes vacant during term, the President may appoint a qualified individual to fill the office temporarily. Such appointment shall require two-thirds approval of the Executive Committee. The office being filled by temporary appointment will then be filled through election by the Alliance membership in the next regularly scheduled election. Candidates will understand that the term of office will be less than two years, since the election of office will occur as prescribed in Section 8.

  2. No officer or candidate may run for more than one office concurrently.

Section 10: Line of succession of officers of the North American Saxophone Alliance, following the President, shall be as follows: President-Elect, Secretary, Treasurer. If the office of President becomes vacant, the available officer next in line will assume the duties, authorities, and title of that office. No other vacancies among elected offices of the Alliance shall be filled through movement along the line of succession. Any office vacated and filled by temporary appointment must be offered for election in the next regularly scheduled election.

Article VII: Funds

Section 1: Receipt of Funds: Funds received by the North American Saxophone Alliance from any source whatsoever, shall be rendered to the Treasurer to be properly receipted and deposited in an Alliance account. The Alliance shall hold one checking account plus other savings and/or certificate-of-deposit accounts, and endowment funds as appropriate, all accounts on deposit with a financial institution in the United States of America protected by the Federal Deposit Insurance Corporation, except those funds in endowments.

The Alliance may engage the services of a professional bookkeeping or financial management firm, and/or a web based payment system, upon two-thirds vote of approval by the Executive Committee. The Alliance may also set aside assets in endowments for the benefit of the membership. Any new endowment may not exceed 20% of the organization's assets in general funds at the time those funds are designated as endowed.

The Treasurer shall require that payment of membership dues, journal advertising, or other debts due the Alliance be rendered in US funds. In the event the Alliance receives a gift of funds designated for a specific purpose by the donor, proper handling and disbursement of such funds will be provided by the Treasurer in accordance with the stated wishes of the donor.

Section 2: Disbursement of Funds: Funds owned by the North American Saxophone Alliance shall be disbursed only with joint authorization of the President and Treasurer. If the Alliance has engaged the services of a professional bookkeeping or financial management firm, and/or professional web based payment system, payments may be issued by such third parties with authorization of both Treasurer and President in writing or via electronic communication.

All disbursements must be approved by the President. The President may not authorize disbursements amounting to more than ten percent of the funds available for disbursement without majority approval of the Executive Committee; the President may not authorize disbursements amounting to more than twenty-five percent of the funds available for disbursement without two-thirds majority approval of the Executive Committee. Disbursement of the Alliance funds shall be made only to support the ongoing administration, publications, and other projects of the organization in adherence to the purposes set forth in Article III hereof.

Section 3: Auditing of Funds: An accounting of funds received and disbursed, plus anticipated disbursements, shall be rendered by the Treasurer quarterly and be available to NASA members upon written request. The annual report will be presented for publication in the journal, in accordance with the format specified in the Bylaws. Any member of the Alliance may request and receive an up-to-date financial statement from the Treasurer at any time. Any member of the Alliance may petition any member of the Executive Committee at any time to request a professional outside audit of the financial records of the organization. Upon receiving such a request, the Executive Committee will confer and answer the request within 30 days. By two-thirds majority vote, the Executive Committee may hire an outside auditor to provide the independent audit, or deny the request on the basis of there being no grounds to proceed. In the event a member's petition is denied, that member will have the option of hiring an auditor, at the members own expense, to audit the financial records of the Alliance. The Treasurer and Executive Committee will be expected to cooperate fully with any independent audit regardless of who is sponsoring the action.

Section 4: Balancing of Receipts and Disbursements: The President, Treasurer, and the rest of the Executive Committee shall be required to hold the level of expenditures by the Alliance at or below the level of its accumulated income.

Section 5: Austerity Status: If funds available for disbursement by the Alliance decrease to a point where certain percentage limits on expenditures outlined in the Bylaws become impractical, the Executive Committee may elect to put the organization into "Austerity Status." This selection shall require a two-thirds vote of the Executive Committee. Under this status, all expenditures beyond normal operating expenses shall require majority approval of the Executive Committee. Under this status, the officers may elect to limit or curtail certain expenditures that were previously customary, such as assisting with regional or local funding; for expenses limited by percentages outlined in the Bylaws. Executive Committee consensus rather the percentages shall determine disbursement limits. During a period when the Alliance is operating under Austerity Status, notice of this condition shall be displayed prominently in each issue of The Saxophone Symposium published during the austerity period. A two-thirds vote of the Executive Committee shall be required to remove the organization from Austerity Status, and upon this action notice of such shall be prominently displayed in the journal.

Section 6: Disposing of Assets Upon Dissolution: Upon dissolution, the Executive Committee shall, after paying or making provision for the payment of all the liabilities of the Alliance, dispose of all the assets of the organization to, and only to, one or more groups organized and operated exclusively for educational purposes as shall at the time qualify as an exempt organization or organizations under Section 501(c)3 of the Internal Revenue Code of 1954, or the corresponding provision of any future United States Internal Revenue Law, as the Executive Committee shall determine.

Article VIII: Meetings

Section 1: General Membership: There shall be general membership meetings of the North American Saxophone Alliance whenever an organization-wide North American convention (or similar event) is held. Any active member of the Alliance may attend a general membership meeting and may cast one vote on any issue raised for determination by the vote of members present. General membership meetings shall be chaired by the President or the highest ranking officer present, as prescribed by the Line of Succession. Each officer of the Alliance shall be responsible to give a report to the membership at a general membership meeting, or a report in writing to be read by another officer present in the event of unavoidable absence from the meeting. Any member may propose new business to the President to be brought before the membership for discussion and voting at a general membership meeting. Such new business must be submitted in writing to the President at least 30 days prior to the meeting. Only new business so presented, and approved by a majority of the Executive Committee, shall appear on the agenda. Only such proposals which appear on the agenda shall be considered at general membership meetings unless, in unusual circumstances, the Executive Committee, by two-thirds approval, allows the last-minute inclusion of an item of new business for consideration at such a meeting. A quorum at a general membership meeting shall consist of those active members attending the session. Following a general membership meeting a summation of the meeting by the Secretary (or other Executive Officer in the event of the Secretary's absence) shall be prepared and published on the official NASA web page.

Section 2: Executive Committee: There shall be a minimum of one meeting per year of the Executive Committee. Additional meetings of the Committee may be called by the President or at the request of a majority of the Committee. The President, in consultation with the rest of the Committee, shall determine the time and place of such meetings; a minimum of 30 days notice shall be provided for such meetings of the Executive Committee. The Committee shall also be required to meet immediately prior to any general membership meeting for the purpose of approving the agenda of the general membership meeting, prepared by the President, and to consider other Executive Committee business.

Section 3: Communications in lieu of Meetings: Because of geographic constraints and the realistic potential that meetings of the general membership may be less frequent than once per year, provision is made for routine conduct of business with the general membership by communications in lieu of meetings. For matters requiring a vote of the active members of the Alliance, presentation of issues and printed ballots (coded to active members only, and numbered) may be accomplished through publication via electronic means. As an alternative to this procedure, and for matters of particular urgency, presentation of issues and printed, numbered ballots may be distributed to active members by mail or email. Such distribution shall be executed by the Membership Director, and 30 days following the day of mailing to the membership shall be given to the general membership to return ballots. Such ballots shall be returnable to the Secretary of the Alliance for tabulation and report to the President and Executive Committee. For ballots, a quorum shall consist of those authorized ballots returned for tabulation. Presentation of issues, and distribution and collection of ballots to/from active members may be conducted by electronic mail.

Because of geographic and budgetary constraints, and the realistic potential that meetings of the Executive Committee may be less frequent than once per year, provision is made for routine conduct of business of the Committee and of the other executive officers by communications in lieu of meetings. For matters requiring consultation among Executive Committee members, written correspondence sent via first-class mail, electronic mail, or in cases of particular urgent communication via telephone is acceptable. Matters of business requiring specific approval of the Executive Committee may be discussed in person or via telephone by less than the entire Committee at one time, but Committee members must submit their individual votes on particular issues in writing to the President. On issues where Committee members are notified by the President via mail, the individual members will have two weeks from the time of the President's mailing to respond in writing; on issues where Committee members are notified by the President via telephone or electronic mail, the individual members will have one week to respond in writing. In no case shall matters of Executive Committee business be decided by fewer that five of the seven Committee members unless two or more offices are temporarily vacant; in that event, a quorum of the Executive Committee shall be two-thirds of the members remaining.

Section 4: Parliamentary Procedure: At any general membership or Executive Committee meeting, the Chair shall serve as parliamentarian and will rule on issues of procedure. Roberts Rules of Order, Revised, shall govern all meetings, unless in direct conflict with the Constitution and Bylaws of the North American Saxophone Alliance.

Article IX: Publications

The publications of the North American Saxophone Alliance shall include the journal and those scholarly publications approved by the Executive Committee and chaired by the Director of Scholarly Publications. The journal shall be published under the authority of the Symposium Editor in consultation with the Editorial Board. Publications may be either hard-copy or electronic upon approval of a two-thirds vote of the Executive Committee.

Article X: Amendments

The Constitution of the North American Saxophone Alliance may be amended by an approved vote of three-fourths those active members who cast ballots by mail or electronic means in accordance with provisions of notification and procedure described in Article VIII, Section 3. Any member of the Alliance may propose amendments to the Constitution by submitting the proposition in writing, to the President who will consult on the matter with the Executive Committee. A two-thirds approval of the Executive Committee shall be required for a proposed amendment to be presented to the general membership for vote.

Bylaws

Bylaws Index

Article I: Duties & Privileges of Officers

Section 1 - Elected Officers:

  1. President:

    1. The President shall preside at all meetings of the Alliance; shall be the chief executive officer of the Alliance and a member ex-officio of all committees; and shall determine the agenda for meetings of the Executive Committee and the general membership. The President shall also supervise and coordinate the general affairs of the Alliance and the specific activities of the officers of the Executive Committee, other executive officers, and other non-executive officers of the Alliance.

    2. The President has the primary responsibility for initiating executive action on matters that must be executed on the authority of the general membership, the authority of the Executive Committee, or under the President's own authority, depending upon how various matters may come under the guidance of the Constitution and Bylaws of the North American Saxophone Alliance. The President's authority and procedures in dealing with matters of Alliance business are limited by provisions contained in the Constitution and Bylaws. The President is expected to expedite without unreasonable delay any matters of business that come under the responsibilities of the office, or other offices that may be temporarily vacant.

    3. The President shall appoint individuals to fill vacancies that may occur among the appointed officers: Director of Scholarly Publications, Jazz Coordinator, Symposium Editor, and Membership Director. These appointments shall be made in consultation with the executive officers, and shall require approval by two-thirds of the Executive Committee.

    4. The President is the only officer with the singular authority to approve expenditures of Alliance funds for the purpose of accomplishing the routine business and responsibilities of the organization, except for specific limitations of this authority as provided elsewhere in this Constitution and Bylaws. The President will have signatory powers for the financial accounts of the Alliance as designated in the Constitution.

    5. The President is a volunteer officer, elected by the general membership in the biennial fall election and serves for a six-year term. The President first serves as President-Elect for a two-year term, then succeeds to President for a two-year term, and then becomes Past-President serving in an advisory role for a two-year term; unless removed in the manner prescribed by these Bylaws, or unless resigning prior to completing the term. In the event the President finds it necessary to resign, the Executive Committee of the Alliance expects a notice of 45 days prior to the date the resignation becomes effective, unless extremely unusual circumstances make such notification impossible.

    6. The President is entitled to active membership in the Alliance without cost while serving in office. The President is also welcome to use the title and status of the office in biographical data and other public relations materials, and is encouraged to use the title and status of the office in promoting the aims of the organization among those outside the Alliance.

  2. President-Elect:

    1. The President-Elect shall be a member of the Executive Committee, representing the general membership as one of the elected officers making up the majority of that Committee. President-Elect shall preside over any meetings of the Executive Committee or general membership in the event the President is unable to be present. The President-Elect shall assume the office of President in the event the office of President becomes vacant.

    2. The President-Elect shall be available to assist the President in carrying out the executive responsibilities of the North American Saxophone Alliance, possibly to include committee assignments or chairmanships, as well as other specific areas of responsibility not conflicting with matters of procedure and authority as determined by the Constitution and Bylaws.

    3. The President-Elect is a volunteer officer, elected by the general membership in the biennial fall election and serves for a six-year term. The President Elect first serves as President-Elect for a two-year term, then succeeds to President for a two-year term, and then becomes Past-President serving in an advisory role for a two-year term; unless removed in the manner prescribed by these Bylaws, or unless resigning prior to completing the term. In the event the President finds it necessary to resign, the Executive Committee of the Alliance expects a notice of 45 days prior to the date the resignation becomes effective, unless extremely unusual circumstances make such notification impossible.

    4. The President-Elect is entitled to active membership in the Alliance without cost while serving in office. The President is also welcome to use the title and status of the office in biographical data and other public relations materials, and is encouraged to use the title and status of the office in promoting the aims of the organization among those outside the Alliance.

  3. Past-President:

    1. The Past-President shall be a member of the Executive Committee, representing the general membership as one of the elected officers making up the majority of that Committee. The Past-President shall preside over any meetings of the Executive Committee or general membership in the event the President and President-Elect are unable to be present.

    2. The Past-President, after completing the term as President, will take on an advisory role in the office of Past-President for an additional two years.

    3. The Past-President is a volunteer officer, elected by the general membership in the biennial fall election and serves for a six-year term. The Past-President first serves as President-Elect for a two-year term, then succeeds to President for a two-year term, and then becomes Past-President serving in an advisory role for a two-year term; unless removed in the manner prescribed by these Bylaws, or unless resigning prior to completing the term. In the event the President finds it necessary to resign, the Executive Committee of the Alliance expects a notice of 45 days prior to the date the resignation becomes effective, unless extremely unusual circumstances make such notification impossible.

    4. The Past-President is entitled to active membership in the Alliance without cost while serving in office. The President is also welcome to use the title and status of the office in biographical data and other public relations materials, and is encouraged to use the title and status of the office in promoting the aims of the organization among those outside the Alliance.

  4. Secretary:

    1. The Secretary shall be a member of the Executive Committee, representing the general membership as one of the elected officers making up a majority of that Committee.

    2. The Secretary shall be available to assist the President in carrying out the executive responsibilities of the North American Saxophone Alliance, possibly to include committee assignments or chairmanships, as well as other specific areas of responsibility not conflicting with matters of procedure and authority as determined by the Constitution and Bylaws.

    3. The Secretary shall have signatory powers for the financial accounts of the Alliance and shall be available to co-execute checks or other drafts in the event the Treasurer or President are unavailable to execute such, and upon the authority of the presiding officer of the Alliance.

    4. The Secretary shall have first responsibility for recording minutes of meetings of the North American Saxophone Alliance as well as responsibility, at the direction of the President, for handling matters of official correspondence pursuant to Alliance business, such as receiving and tabulating ballots from members in the course of conducting Alliance business through the mail or by electronic mail.

    5. The Secretary is a volunteer officer, elected by the general membership in the biennial fall election and serves for a two-year term unless removed in the manner prescribed by these Bylaws, or unless resigning prior to completing the term. In the event the Secretary finds it necessary to resign his office, the Executive Committee of the Alliance expects a notice of 45 days prior to the date the resignation becomes effective, unless extremely unusual circumstances make such notification impossible.

    6. The Secretary is entitled to active membership in the Alliance without cost while serving in office. The Secretary is also welcome to use the title and status of the office in biographical data and other public relations materials, and is encouraged to use the title and status of the office in promoting the aims of the organization among those outside the Alliance.

  5. Treasurer:

    1. The Treasurer shall be a member of the Executive Committee, representing the general membership as one of the elected officers making up the majority of that Committee.

    2. The Treasurer shall overseeing the handling all funds of the Alliance. The Treasurer shall record and supervise funds that may be advanced to other executive officers of the Alliance for anticipated expenses normally incurred in the course of their routine individual duties. It will be the responsibility of the Treasurer to restrict funds advanced and/or reimbursed to individual officers to amounts budgeted for their offices in accordance with prior determination of the Executive Committee and/or in accordance with these Bylaws. The Treasurer shall collect at least quarterly expense reports from all persons handling Alliance funds.

    3. The Treasurer shall be responsible to file an annual financial statement to the Symposium Editor for publication in the journal. The quarterly financial statements shall be available to NASA members upon written request as of Jan. 1st, April 1st, July 1st, and Oct. 1st, and shall be mailed to the Symposium Editor on an annual basis. The financial statement shall include the following information: Balance forward from previous quarter; Income (itemized); Disbursements (itemized); Balance on hand; Invoice amounts unpaid to date; Anticipated invoices not yet received, Anticipated income.

    4. The Treasurer shall be responsible for preparation of the organization's annual tax returns for the calendar years while in office and for submitting them to the appropriate government offices by the dates when they are due, including the year following their term in office. This shall be done in consultation with the President; professional assistance may be hired for preparation of the organization's tax forms if these officers deem it to be in the best interest of the Alliance.

    5. The Treasurer is a volunteer officer, elected by the general membership in the biennial fall election and serves a two-year term unless removed in the manner prescribed by these Bylaws, or unless resigning prior to completing the term. In the event the Treasurer finds it necessary to resign, the Executive Committee of the Alliance expects a notice of 45 days prior to the date the resignation becomes effective, unless extremely unusual circumstances make such notification impossible.

    6. The Treasurer is entitled to active membership in the Alliance without cost while serving in office. The Treasurer is also welcome to use the title and status of the office in biographical data and other public relations materials, and is encouraged to use the title and status of the office in promoting the aims of the organization among those outside the Alliance.

Section 2 - Appointed Officers:

  1. Membership Director:

    1. The Membership Director shall receive and process all applications for membership, and shall also be responsible for processing members' changes of address, category, and other information pertinent to the membership records and necessary for proper mailing of the journal, and other Alliance mailings as may occur. The Membership Director shall oversee all dues payments of the Alliance. The Membership Director is charged with the responsibility of processing membership information and forwarding funds in an expeditious manner, avoiding unreasonable delays in keeping the Alliance membership records current.

    2. The Membership Director shall be responsible to present the Symposium Editor (or Publisher, or other authorized individual, as designated by the Editor) address labels for the proper mailing of the journal to all current members of the Alliance. The Membership Director shall also furnish the Symposium Editor (or other individual so designated) Alliance membership totals itemized, in accordance with US Postal Service Fourth Classification mailing requirements, by postal zone calculated from the point of entry of the mailing of the magazine. These materials shall be due from the Membership Director by the 15th of the month in which the journal is mailed (December).

    3. The Membership Director shall be responsible for producing mailing labels and/or lists of the membership of the North American Saxophone Alliance for customers purchasing the same from the Alliance. The Membership Director shall reserve the right to take up to 30 days from receipt of an order for the Alliance membership list to fill the order. Cost of such lists and labels shall be established by simple majority agreement of the Executive Committee. The Membership Director shall be responsible for receiving prepayment (except for approved Symposium advertising accounts) for this service from customers, and shall be responsible to forward such payments to the Treasurer in timely fashion.

    4. The Membership Director shall furnish a current membership list to the President, Secretary, Treasurer, and Symposium Editor upon request. The Membership Director shall also furnish each Regional Director with a current membership list of Alliance members in their respective regions at least once per year, and shall also furnish a current membership list to any Regional Director or host of a Regional Conference prior to that conference for use in conference registration.

    5. The Membership Director is a volunteer officer, appointed by the President, with approval of that appointment by a two-thirds majority vote of the Executive Committee required. This is an ongoing appointment; the Membership Director shall not be forcibly removed from office by the President and other members of the Executive Committee without tangible cause, such as inadequate job performance or conduct to the detriment of the aims and purposes of the North American Saxophone Alliance. Removal of the Membership Director from office shall require a three-quarters majority vote of the Executive Committee. In the event the Membership Director finds it necessary to resign, the Executive Committee of the Alliance expects a notice of 90 days of the prior to the date of resignation becomes effective, except in cases of extreme mitigating circumstances, and the Executive Committee further expects the retiring Membership Director to train a successor completely for the position. The Membership Director's office constitutes a special-service position requiring uninterrupted, exclusive service upon which the North American Saxophone Alliance depends to sustain its viability and perpetuate its purposes. For this reason, the Membership Director shall be eligible to receive from the North American Saxophone Alliance an honorarium in recognition and gratitude for these ongoing technical services. The Executive Committee, by majority vote, shall determine the amount of this honorarium on an annual basis; the honorarium may be rendered quarterly, and in no case shall the amount exceed the equivalent of five percent (5%) of the available funds in the Alliance Treasury, calculated on a per annum basis each quarter, even if the figure for a given quarter falls below an annual amount previously approved by the Executive Committee.

    6. The Membership Director is entitled to active membership in the Alliance without cost while serving in office. The Membership Director is also welcome to use the title and status of the office in biographical data and other public relations materials, and is encouraged to use the title and status of the office in promoting the aims of the organization among those outside the Alliance.

  2. Symposium Editor:

    1. The Symposium Editor shall be responsible for the preparation, production, and publication of the annual journal of the North American Saxophone Alliance: The Saxophone Symposium. As part of these responsibilities, the Symposium Editor shall supervise the content of the journal and shall maintain it as the vehicle for the Treasurer's annual financial statement to the membership, for general articles resulting from research in accordance with the aims and purposes of the Alliance, and for reviews of publications as appropriate to the annual journal's specialization. The Symposium Editor, in conjunction with the Marketing Director, shall also be responsible for fostering and servicing advertising customers for the journal.

    2. The Symposium Editor shall be responsible for proper handling and production of articles submitted for publication in the journal, to include:

      1. adherence to published deadlines and stated publication schedules;

      2. editorial modification of submitted copy in order to maintain the highest possible standards of journalistic quality, propriety, and integrity;

      3. distribution of feature articles to other members of the Editorial Board for adjudication and suggestion as necessary and appropriate for publication of a juried journal;

      4. incorporation of reasonable and qualified editorial suggestions offered by other members of the Editorial Board;

      5. notification of authors, in timely fashion, whose articles are under review by the Editorial Board or otherwise in production;

      6. tabulation of honorarium payments to be paid to authors as determined by vote of consensus of the Editorial Board, supervision to insure that these prescribed payments do not exceed limitations previously set by the Executive Committee and/or these Bylaws, and notification to the Treasurer that such payments should be rendered;

      7. supervision and maintenance of the high standards of graphic arts reproduction, and printing appropriate to a journal of professional content and reputation.

    3. The Symposium Editor shall have the primary responsibility for soliciting articles for potential publication in the journal. The Editor shall rightfully expect assistance with this from other members of the Editorial Board, other executive officers of the Alliance, and the Regional Directors. Within the prescribed limits set for honorarium payments, the Symposium Editor may, in consultation with the Editorial Board, commission articles of a scholarly nature for publication in the journal, and shall be authorized to remit up to half the agreed upon commission in advance of receiving the article from the commissioned author.

    4. The Symposium Editor may appoint one or two Associate Editors to assist with the journal's production and development, and the Associate Editor(s) may or may not additionally have membership on the Editorial Board; such appointments, as well as participation on the Editorial Board, shall require majority approval by the Executive Committee.

    5. The Symposium Editor is a volunteer officer, appointed by the President, with approval of that appointment by a two-thirds majority vote of the Executive Committee required. This is an ongoing appointment; the Symposium Editor shall not be forcibly removed from office by the President and other members of the Executive Committee without tangible cause, such as inadequate job performance or conduct to the detriment of the aims and purposes of the North American Saxophone Alliance. Removal of the Symposium Editor from office shall require a three-quarters majority vote of the Executive Committee. In the event the Symposium Editor finds it necessary to resign, the Executive Committee of the Alliance expects a notice of 90 days prior to the date the resignation becomes effective, except in cases of extreme mitigating circumstances, and the Executive Committee further expects the retiring Symposium Editor to train a successor in the procedures of the position. The Symposium Editor's office constitutes a special-service position requiring uninterrupted, exclusive service upon which the North American Saxophone Alliance depends to sustain its viability and perpetuate its purposes. For this reason, the Symposium Editor shall be eligible to receive from the North American Saxophone Alliance and honorarium in recognition and gratitude for these ongoing technical services. The Executive Committee, by majority vote, shall determine the amount of this honorarium on an annual basis; the honorarium may be rendered quarterly, and in no case shall the amount exceed the equivalent of five percent (5%) of the available funds in the Alliance Treasury, calculated on a per annum basis each quarter, even if the figure for a given quarter falls below an annual amount previously approved by the Executive Committee.

    6. The Symposium Editor is entitled to active membership in the Alliance without cost while serving in office. The Symposium Editor is also welcome to use the title and status of the office in biographical data and other public relations materials, and is encouraged to use the title and status of the office in promoting the aims of the organization among those outside the Alliance.

  3. Director of Scholarly Publications

    1. The Director of Scholarly Publications shall be a member of the Executive Committee, representing the general membership as one of the appointed officers making up the minority of that committee.

    2. The Director of Scholarly Publications shall be responsible for the preparation, editing, and production of special publications resulting from scholarly research and writing related to the saxophone, to be published under the auspices of the North American Saxophone Alliance, as approved by two-thirds majority vote of the Executive Committee. The Director of Scholarly Publications shall have primary responsibility for proposing and/or soliciting projects for publication. The Director of Scholarly Publications may seek assistance from other members of the Editorial Board, or other recognized experts in the field, in the course of evaluating materials or preparing them for publication. Actual publication of the materials processed by the Director of Scholarly Publications shall be scheduled with the approval of two-thirds of the Executive Committee, and publication schedules shall be governed in part by funds available to the Alliance for such projects.

    3. The Director of Scholarly Publications shall be responsible for establishing copyrights for special publications of the North American Saxophone Alliance, and shall register all such publications with the Library of Congress, Washington, DC, USA in the manner and timing prescribed by that office.

    4. The Director of Scholarly Publications shall have possession of all copies of special publications of the North American Saxophone Alliance, as well as copies of past issues of the journal. The Director of Scholarly Publications shall oversee distribution of these publications.

    5. The Director of Scholarly Publications shall serve as permanent member of the Editorial Board, a standing committee of the North American Saxophone Alliance.

    6. The Director of Scholarly Publications is a volunteer officer, appointed by the President, with approval of that appointment by a two-thirds majority vote of the Executive Committee required. This is an ongoing appointment; the Director of Scholarly Publications shall not be forcibly removed from office by the President and remaining members of the Executive Committee without tangible cause, such as inadequate job performance or conduct to the detriment of the aims and purposes of the North American Saxophone Alliance. Removal of the Director of Scholarly Publications from office shall require a three-quarters majority vote of the remaining members of the Executive Committee. In the event the Director of Scholarly Publications finds it necessary to resign, the Executive Committee of the Alliance expects a notice of 90 days prior to the date the resignation becomes effective, except in cases of extreme mitigating circumstances, and the Executive Committee further expects the retiring Director of Scholarly Publications to train a successor in the procedures of the position.

    7. The Director of Scholarly Publications is entitled to active membership in the Alliance without cost while serving in office. The Director of Scholarly Publications is also welcome to use the title and status of the office in biographical data and other public relations materials, and is encouraged to use the title and status of the office in promoting the aims of the organization among those outside the Alliance.

  4. Jazz Coordinator:

    1. The Jazz Coordinator shall be a member of the Executive Committee, representing the general membership as one of the appointed officers making up the minority of that committee.

    2. The Jazz Coordinator shall be responsible for the development of jazz activities pursuant to the saxophone as an integral part of the Alliance. The Jazz Coordinator shall be responsible for the planning of new business concerning jazz in preparation for meetings of the Executive Committee and the general membership of the Alliance. The Jazz Coordinator shall also be responsible for the development of jazz programs for concerts and recitals presented at North American conferences of the Alliance, and shall be available for consultation and assistance for such presentations planned for regional conferences as needed.

    3. The Jazz Coordinator shall serve as a permanent member of the Editorial Board, a standing committee of the North American Saxophone Alliance, for the specific purpose of adjudicating articles on jazz topics, or to assist with articles on other topics as requested by the Symposium Editor. The Jazz Coordinator is also charged with the primary responsibility for soliciting articles on jazz topics for possible publication in the journal.

    4. The Jazz Coordinator is a volunteer officer, appointed by the President, with approval of that appointment by a two-thirds majority vote of the Executive Committee required. This is an ongoing appointment; the Jazz Coordinator shall not be forcibly removed from office by the President and remaining members of the Executive Committee without tangible cause, such as inadequate job performance or conduct to the detriment of the aims and purposes of the North American Saxophone Alliance. Removal of the Jazz Coordinator from office shall require a three-quarters majority vote of the remaining members of the Executive Committee. In the event the Jazz Coordinator finds it necessary to resign, the Executive Committee of the Alliance expects a notice of 90 days prior to the date the resignation becomes effective, except in cases of extreme mitigating circumstances, and the Executive Committee further expects the retiring Jazz Coordinator to train a successor in the procedures of the position.

    5. The Jazz Coordinator is entitled to active membership in the Alliance without cost while serving in office. The Jazz Coordinator is also welcome to use the title and status of the office in biographical data and other public relations materials, and is encouraged to use the title and status of the office in promoting the aims of the organization among those outside the Alliance.

  5. Marketing Director

    1. The Marketing Director is appointed by the President, with approval of that appointment by a two-thirds majority vote of the Executive Committee required. This is an ongoing appointment; the Marketing Director shall not be forcibly removed from office by the President and other members of the Executive Committee without tangible cause, such as inadequate job performance, or conduct to the detriment of the aims and purposes of the North American Saxophone Alliance. Removal of the Marketing Director from office shall require a three-quarters majority vote of the Executive Committee. In the event the Marketing Director finds it necessary to resign, the Executive Committee of the Alliance expects a notice of 90 days prior to the date the resignation becomes effective, except in cases of extreme mitigating circumstances, and the Executive Committee further expects the retiring Marketing Director to train a successor completely for the position.

    2. The Marketing Director shall work to secure advertising for The Saxophone Symposium, Biennial Conference program booklets, and Regional Meetings from vendors in the industry. The Marketing Director shall also secure vendors for booths at Biennial and Regional conferences of NASA.

    3. The Marketing Director will coordinate with conference hosts to ascertain available space for booths, and a suitable layout for all conference vendors. It is paramount that the Marketing Director work with industry vendors to establish a positive relationship between NASA and the industry.

    4. Advertising rates shall be recommended to the Executive Committee by the Marketing Director. Changes in these rates shall require a majority approval of the Executive Committee.

    5. The Marketing Director's position requires uninterrupted, exclusive service upon which the North American Saxophone Alliance depends to sustain its viability and perpetuate its purposes. For this reason, the Marketing Director shall be eligible to receive from the North American Saxophone Alliance an honorarium in recognition and gratitude for these ongoing technical services, not to exceed 15% of the fees generated from advertisers and vendors. In no case shall the amount exceed the equivalent of five percent (5%) of the available funds in the Alliance Treasury, calculated on a per annum basis each quarter, even if the figure for a given quarter falls below an annual amount previously approved by the Executive Committee.

    6. The Marketing Director is entitled to active membership in the Alliance without cost while serving in office. The Marketing Director is also welcome to use the title and status of the office in biographical data and other public relations materials, and is encouraged to use the title and status of the office in promoting the aims of the organization among those outside the Alliance.

Article II: Duties of the Executive Committee

  1. The five elected and two appointed executive officers of the North American Saxophone Alliance, as described in these Bylaws, make up the seven-member Executive Committee of the North American Saxophone Alliance. The President of the Alliance is the presiding officer, and the line of succession prescribed by the Constitution, Article VI, Section 10, shall determine chairmanship in the event the office of President becomes vacant, or in the event the President is temporarily unable to preside.

  2. The Executive Committee of the North American Saxophone Alliance is the chief governing body of the Alliance, and is charged with the responsibility to act in the best interests of the general membership, guided by the stated purposes of the Alliance as prescribed in the Constitution, Article III.

  3. The Executive Committee shall be responsible to adhere to limitations in its governing authority as prescribed by various sections of the Constitution and Bylaws of the North American Saxophone Alliance.

  4. The Executive Committee shall meet at least one time per year, unless the executive officers agree to waive such meeting(s) in accordance with the Constitution, Article VIII, Section 3, "Communications in lieu of Meetings." In considering the business of the Alliance and voting on issues, a quorum shall consist of at least five of the seven members of the Executive Committee, unless one or more offices are currently vacant, in which case a quorum shall consist of at least two thirds of the current Executive Officers.

  5. When governing by communications in lieu of meetings, it shall be the responsibility of the President to circulate to all executive officers, members and non-members of the Executive Committee without exception, information on items of business, and to request the votes or other responses from individual executive officers, although the President may designate the Secretary or another executive officer to perform the actual physical distribution of materials. For matters of urgency, the Executive Committee may communicate by telephone, conference or through a series of calls, but any votes of the Executive Committee must be rendered expeditiously in writing by the executive officers and delivered to the President, or the Secretary or other officer so designated by the President. For matters requiring a two-thirds or three-quarters majority vote of the Executive Committee, no determination may be made or action executed by the President prior to receiving adequate votes of the executive officers in writing to constitute a quorum. The correspondences of the executive officers in which they register votes on Executive Committee maters shall remain confidential, shall reside with the president or Secretary, and shall be appropriately organized in the permanent files of the Alliance.

  6. Executive officers shall be reimbursed and/or advanced Alliance funds to cover the expenses of performing their duties. The Executive Committee shall determine quarterly spending limits for the various executive officers, by two-thirds majority vote, and these limits may be reconsidered from time to time. The advanced or reimbursed funds shall be calculated and paid by the Treasurer, who shall determine the validity of the expenditures based on quarterly report forms submitted to the other officers and returned by a deadline so specified by the Treasurer. In no case shall the Treasurer advance or reimburse funds to an individual officer in excess of established limits without authorization by a two-thirds approval of the Executive Committee; in no case shall the Executive Committee authorize, or shall the Treasurer remit to an individual officer, funds in excess of five percent (5%) of the available funds in the treasury of the Alliance.

Article III: Duties of the Standing Committees

Section 1: Nominating Committees

  1. The Nominating Committee shall consist of three individuals, appointed by the President with two-thirds majority approval of the Executive Committee, who will solicit input from the general membership and formulate a slate of nominees for the biennial fall election. In appointing individuals to this committee, the President and Executive Committee shall endeavor to have the committee represent a fair sampling of the general membership's diversity.

  2. Appointments to the Nominating Committee shall be finalized by May 20th of each election year in preparation for the fall election for that year. The current Nominating Committee members shall be listed on the official NASA web page, along with notice to the general membership that suggested candidates for office may be submitted to any member of the nominating Committee. Individuals from the active membership, who are not otherwise restricted by these Bylaws because of offices held, may serve successive years on the Nominating Committee.

  3. Appointments to the Nominating committee shall be restricted as follows:

    1. Appointed executive officers may not serve on the Nominating Committee;

    2. No more than one elected executive officer may serve on the Nominating Committee, and this shall not be an officer who plans to run for re-election; also, an elected officer serving on the Nominating Committee shall not serve as its Chair;

    3. No more than one Regional Director may serve on the Nominating Committee;

    4. Nominating Committee members must be current active members of the North American Saxophone Alliance.

  4. It will generally be expected that individuals serving on the Nominating Committee shall not be considered for nomination by the committee.

  5. Deadlines to which the Nominating Committee shall adhere are as follows:

    1. Notification of the Nominating Committee personnel and deadlines for the nomination process shall be published on the official NASA web page;

    2. The deadline for any member of the Alliance to submit suggested candidates to any Nominating Committee member in writing shall be August 20th, or the closest business day thereof;

    3. The deadline for the Nominating Committee members to confer and determine a tentative slate of nominees shall be September 5, or the closest business day thereof;

    4. The deadline for the Nominating Committee Chair to notify potential candidates of their nomination, as well as to inform them of the other tentative nominees, shall be September 10, or the closes business day thereof;

    5. The deadline for nominees to notify the Nominating Committee Chair that they accept candidacy for office, and to submit their personal photos and biographical sketches to the Chair by mail or via electronic mail, shall be September 20, or the closet business day thereof;

    6. The deadline for the Nominating Committee Chair to submit a final slate of candidates, as well as biographical materials and photos of candidates, to the manager of the official NASA web page, shall be September 20th or the closest business day thereof. (The Nominating Committee Chair may direct candidates to submit materials directly to the NASA web manager.)

  6. Nominating Committee members who receive suggestions for nominees from the general membership shall forward such correspondences to the Nominating Committee Chair without delay. The Nominating Committee shall consider all nominees suggested by the general membership, but shall not be obligated or restricted to those suggestions in finalizing a slate of candidates.

  7. The Nominating Committee shall prepare a slate of at least two but not more than three candidates for each office. Candidates for office shall be restricted to individuals who were Active professional members of the North American Saxophone Alliance prior to the call for nominations.

Section 2: Editorial Board

  1. The Editorial Board shall consist of no fewer than three but no more than five permanent members. Executive officers serving on the Editorial Board shall be the Symposium Editor, who shall chair the committee, the Director of Scholarly Publications, and the Jazz Coordinator (specifically for consultation on jazz-related topics). The Editorial Board many include one or two additional executive officers and/or one Associate Editor as properly appointed and confirmed, and/or another qualified individual appointed by the Symposium Editor and confirmed by a majority of the Executive Committee.

  2. The function of the Editorial Board shall be to solicit and adjudicate articles for the journal. Individual members of this committee shall receive submitted writings from the Symposium Editor within 30 days of receipt by the Editor; committee members shall review such writings, offer editorial suggestions, and participate in determining appropriate honorarium payments if applicable. It is understood that materials constituting news reports, reviews, or reports from executive officers are not necessarily subject to review by the Editorial Board. Editorial Board members shall be charged with the responsibility of returning adjudicated writings to the Symposium Editor within 30 days of receiving them.

  3. The Editorial Board may be available to the Director of Scholarly Publications to assist in reviewing any document being considered for publication by the North American Saxophone Alliance.

  4. The determination of any honorarium for writings accepted for publication in the journal shall be made by the Symposium Editor, who will derive a figure representing a rough consensus, if not a strict average, from the suggestions rendered by members of the Editorial Board. In extenuating circumstances, the Symposium Editor may ask members of the Editorial Board to reconsider their suggested figures. The range of possible honorarium payments shall be proposed by the Symposium Editor and determined by a two-thirds approval of the Executive Committee, but in no case shall an honorarium exceed a figure representing more than five percent (5%) of the available treasury. Upon publication and distribution of the journal issue containing a qualifying article, the symposium Editor shall authorize the Treasurer in writing to make the honorarium payment, the Editor shall also be responsible for providing three complimentary copies of the appropriate issue to a published author.

Article IV: Special Committees, Appointments & Responsibilities

Section 1: Program Committees

  1. Upon sponsorship and production of organization wide North American conventions of the Alliance, a special program committee shall be established and empowered to select performers, lecturers, and other participants for the various presentations, and shall determine the schedule of events for such conventions.

  2. A Program Committee will consist of at least three but not more than five individuals. Committee members shall be active members of the Alliance, appointed by the President, and confirmed by simple majority approval of the Executive Committee. Executive officers of the Alliance are not restricted from serving as Program Committee members. The President shall appoint a Chair for this committee from among its members.

  3. The Program Committee Chair shall be responsible for coordinating all correspondences of the committee, and shall turn over all materials and copies of correspondences to the Secretary, upon completion of the committee's duties, for permanent storage in the organization's files.

  4. The Program Committee shall plan the disbursement of funding, if any, appropriated by two-thirds majority agreement of the Executive Committee of the Alliance to support the event being organized. The Program Committee Chair shall submit a final budget of appropriate funds to the President a minimum of four weeks prior to the initial need for those funds, and the President shall be responsible for submitting the budget to the Executive Committee for its suggested revision. In no case shall the appropriated funding of the North American conventions exceed twenty percent (20%) of the available funds of the Alliance.

Other Ad Hoc Committees:

The President may formulate and appoint personnel to ad hoc committees, as necessary, in consolation with the Executive Committee, to expedite specific tasks under special circumstances. The formulations of ad hoc committees and individuals appointed to them by the President must be approved by a majority vote of the Executive Committee.

Section 2: Competitions Coordinator.

The President may appoint Competitions Coordinators in consultation with the Executive Committee. Termination or replacement of a Coordinator may be executed by the President, upon consultation with the Executive Committee. The Competition Coordinators shall work in consultation with the Jazz Coordinator, Biennial Conference Host, and President.

The duties of the Competition Coordinators shall include but are not limited to planning and execution of competitions at the Biennial Conferences: managing procedures, rules, and logistics of the standing competitions; establishing deadlines and creating necessary documents; and appointing committees and judges, subject to the approval of the president.

The Competitions Coordinators in consultation with the President and the Executive Committee on the matter of changes to official rules or fees of the standing competitions, or the addition or subtraction of competition categories.

Article V: Elections

Section 1: Election Procedures

  1. Election of officers shall be conducted biennially in the fall of the year, in accordance with provisions stated in the Constitution of the North American Saxophone Alliance, Article VI, Section 1, "Elected Officers."

  2. The biennial election process shall commence with the formulation and action of the Nominating Committee, in accordance with the Bylaws, Article III, Section 1. The initiation of the election process shall be primarily the responsibility of the President, or may be initiated by any other executive officer or member of the Executive Committee in consultation with the President.

  3. Following completion of the nominating process, as provided for in Article III, Section I, Paragraph 5 of these Bylaws, the remainder of the election process shall be conducted by the Membership Director, the Nominating Committee Chair, and the Secretary or President-Elect. These officers shall function as follows, operating within the prescribed deadlines:

    1. NASA Nominating Committee Chair shall publish prominently on the official NASA website a description of the slate of offices due for election, as well as the biographical and photographic materials on each candidate as received from the candidates or from the Nominating Committee Chair. (Biographical material shall be submitted in paragraph form, typed double-spaced, and limited to 300 words maximum. The Nominating Committee Chair shall have the right to shorten materials of excessive length and to reduce or eliminate photos that are not of sufficient quality.

    2. For electronic or electronic elections, the Membership Director, in conjunction with any appointed coordinator of electronic media, will prepare a slate of slate of nominees and instructions as to how the electronic ballots are to be submitted. Each office listed shall also have a space provided for "write-in votes." A deadline notice shall be published on the same media as the ballots, with a line imprinted as follows: "Must be submitted no later than December 5, (year), in order to be counted." Also by November 5, the Membership Director shall forward to the Nominating Committee Chair the total number of all active members eligible to vote as a means of confirmation of the number of ballots to be cast.

      If the Alliance opts to use written paper ballots, The Membership Director shall prepare and print paper ballots. These ballots shall contain the slate of nominees and instruction as to how the ballots are to be marked. Each office listed shall also have a space provide for "write-in votes." The ballots shall contain the name and address of the individual to who they are to be returned (see item C), and the ballots shall also be consecutively numbered. A deadline notice shall be provided on the ballots, with a line imprinted as follows: "Must be postmarked no later than December 5, (year), in order to be counted." The ballots shall be inserted into envelopes, one ballot each to all active members of the Alliance, and mailed no later than November 5 by first-class mail. (the Alliance shall not take the responsibility of providing return postage or return envelopes; this shall be the responsibility of the individual voting members.) Also by November 5, the Membership Director shall forward to the Nominating Committee Chair a printout (or other copy) of all active members who are receiving ballots as confirmation of the number of ballots sent and the numerical range of the ballots' consecutive numbering. (No record shall be made as to which ballot numbers went to which members.)

    3. If the Alliance opts to use written paper ballots, the Nominating Committee Chair, in conjunction with the Membership Director and any appointed coordinator of electronic media, shall be charged with the responsibility of receiving and counting the returned ballots. They shall adhere strictly to the deadline for returns, and no individual or group extensions of the deadline shall be granted.

      The Nominating Committee Chair shall save all the envelopes, with postmarks identifiable, that were used for returning ballots; separately, and shall assemble the ballots and tabulate the votes. After allowing reasonable and sufficient time for the return of ballots, but not later than December 15, the Nominating Committee Chair shall telephone the President with the tentative results of the election and shall also send the ballots and return envelopes to the Secretary or President-Elect, whichever office is not being filled through, the current election, for confirmation of the results.

      If the Alliance opts to use written paper ballots, the Nominating Committee Chair shall be charged with the responsibility of receiving and counting the returned ballots, and shall adhere strictly to the deadline for returns. No individual or group extensions of the deadline shall be granted. The Nominating Committee Chair shall save all the envelopes, with postmarks identifiable, that were used for returning ballots; separately, the Nominating Committee Chair shall assemble the ballots and tabulate the votes. After allowing reasonable and sufficient time for the return of ballots, but not later than December 15, the Nominating Committee Chair shall telephone the President with the tentative results of the election and shall also send the ballots and return envelopes to the Secretary or President-Elect, whichever office is not being filled through, the current election, for confirmation of the results.

    4. If the Alliance opts to use written paper ballots, the Secretary or President-Elect shall confer with the Nominating Committee Chair for the purpose of confirming the tabulation. In the event a discrepancy is found, this executive office shall contact the Nominating Committee Chair at once concerning the discrepancy. Otherwise, the vote shall be confirmed and notification shall be forwarded without delay to the NASA Web Master (to be received not later than January 20th) The Secretary or President-Elect shall be responsible for contacting the election winners by telephone, the other candidates by mail or by electronic mail, and the balance of the Executive Committee by mail or by electronic mail with the official election results. After notification of all candidates, the election results will be published without delay via official NASA media outlets.

  4. Endorsements of candidates for elected office shall not be published in the journal, nor shall endorsements be published and/or distributed in any other form by the Alliance and/or at Alliance expense.

  5. In the event there is a tie vote between two leading candidates in a three-way race, a runoff election shall be held between the two candidates following publication of this news on the official NASA web site. In the event there is a tie vote between two candidates in a two-way race, a second election shall be held following publication of this news on the official NASA web site. The procedures for these special elections shall follow the format as prescribed in Article V, Section 3 of these Bylaws, except the November deadline dates shall become March dates respectively and the December deadline dates shall become April dates respectively.

Section 2: Removal of Elected Officers

Any executive officer may initiate procedures for the removal of an elected officer by filing such recommendation in writing, and including specific grounds for the action, to the highest ranking elected officer who is not the subject of the complaint. Reasons for such action should be of very serious nature, such as inadequate attention to performing the responsibilities of the office, inappropriate performance of responsibilities, conduct detrimental to the aims and purposes of the Alliance, or similar unacceptable posture and/or conduct. The ranking officer receiving such a complaint shall immediately notify the balance of the executive officers of the action and shall request an answer to the complaint from the officer who is the subject of the complaint, to be returned within a two-week period. In the event that the officer in question does not answer the complaint, removal shall be accomplished with a majority vote of the Executive Committee. In the event that the complaint is answered in the prescribed time, the response shall also be copied and forwarded by the ranking officer to all executive officers, who shall then respond individually with their votes of confidence or removal, to be received by the ranking officer within two weeks of this final correspondence on the matter. In this circumstance, a two-thirds majority vote of the Executive Committee shall be required for removal of an elected officer.

Article VI: Regional Directors

  1. The geographic regions of the North American Saxophone Alliance, as described in the Constitution, Article V, Section 7, shall each have a Regional Director. The President shall have the authority to appoint individuals as Regional Directors, with the Executive Committee confirming these appointments as specified in the Constitution, Article VI, Section 4.

  2. Regional Directors shall represent the interests of the North American Saxophone Alliance, fostering its aims and purposes at the local regional level. Regional Directors shall report directly to the President on matters of business involving their respective regions.

  3. Regional Directors shall be charged with the following specific responsibilities:

    1. Initiating and supervising the organization of regional conferences on a periodic basis (generally biannually).

    2. Soliciting articles for possible publication in the journal from qualified members within their respective regions, and submitting, and/or soliciting from others, reports of an informative nature on events of interest within their respective regions, to be submitted for consideration to the NASA Director of Scholarly Publications.

    3. Developing membership and membership retention within their respective regions by responding to inquiries and by communicating with potentially interested individuals within their respective regions on behalf of the Alliance.

  4. Regional Directors shall be reimbursed and/or advance funds to cover the expenses of performing their duties. In order to receive such funding, the individual Regional Director shall submit to the President a request in the form of a proposal and itemization, which shall comprise an estimate of anticipated expenses. This request shall be in the possession of President three weeks prior to the earliest date when the actual funds are needed by the Regional Director. The President shall confer with the Executive Committee, and majority approval of the committee shall be required for the funding to be approved. Upon approval, the Treasurer shall forward the funds to the Regional Director. Actual expenditures shall not exceed the estimate by more than five percent (5%), or the excess shall not be rendered by the Treasurer without the approval of two-thirds of the Executive Committee. In no case shall expenditures at the regional level exceed five percent (5%) of the available funds of the Alliance.

Article VII: Regional Conferences

  1. Primary responsibility for the encouragement, planning, and production of Regional Conferences shall lie with the Regional Directors, as prescribed in Article VII, Section 3. Paragraph (a) of these Bylaws. Members of the Executive Committee and other Regional Directors shall be available for consultation with an individual Regional Director for the planning and organization of such a conference.

  2. The Regional Director shall serve as host for the Regional Conference, or shall delegate this responsibility to another qualified member of the region upon consultation and agreement of that individual.

  3. The host of the Regional Conference shall arrange for a location, to include adequate facilities for performances, lecturers, exhibits, and other relevant presentations. The Regional Director and host shall schedule performers and other participants on the program, with the general priority for available times among saxophonists being as follows:

    1. qualified active members residing in the respective region;

    2. qualified active members residing in adjacent regions;

    3. qualified active members residing in other regions;

    4. qualified non-members. Priority for relevant sessions presented by non-saxophonists shall be up to the discretion of the Regional Director and host.

  4. The Regional Director, conference host, and/or other designated individuals shall execute the following responsibilities to insure that a Regional consistent manner, and in conformity with the expectations of the Executive Committee and general membership of the Alliance.

    1. A registration desk shall be set up in the proximity to the area where the preponderance of conference events take place. A designated registrar shall have a current printout of Alliance active members, obtained by the Regional Director or host from the Membership Director, upon 30-days notice to the Membership Director, in order to validate membership status of those attending the conference. The registration desk shall also be equipped to register new members, collecting dues and issuing receipts. Name tags shall be issued to registrants as their ticket into all conference events. The Regional Director, or host, and/or designated registrar(s) shall be responsible for guarding alliance funds collected at the registration desk, and the Regional Director or host shall be charged with the responsibility of forwarding collected funds to the Treasurer for deposit, and of forwarding completed membership forms to the Membership Director for processing. All forwarding of these funds and materials shall be completed no more than a week following the close of the conference.

    2. The Regional Director or conference host shall inform active members in the respective region of the event by preparing informational letters/ forms/ registrations/ application to perform/ etc. and sending them by mail or by electronic mail, using address labels available from the Membership Director upon 30-days notice. Mailing should also include information helpful for those needing overnight accommodations and dining information.

    3. At the discretion of the Regional Director and conference host, a special admission rate for non-members may be established on a per-half-day or per-session basis. Such special rates are intended to provide limited access to those who may have an interest in part of the conference, such as public school teachers or students, but who would not normally become members of the Alliance. In no case shall such special rates enable an individual to attend more than two-thirds of the total conference without paying admissions equal to or greater than the Professional active membership rate.

    4. The conference host shall provide a manner of supervision by which access to conference events shall be denied to individuals who are not active members, or who have not paid special pre-session admission if applicable, except for limited complimentary admission or special guests, which shall be up to the discretion of the Regional Director and/or conference host.

    5. The conference host shall be responsible for supervising the presentations and causing the conference schedule to be maintained as advertised. The host shall have the authority to declare an end to any performance or other session that runs overtime.

    6. The Regional Director or conference host shall provide publicity materials about the conference to the NASA Web Manager for appropriate publication of the Regional Conference. This information shall be forwarded to the Web Manager as soon as possible in advance of the event, but no less than four months prior. Following the conference, the Regional Director or conference host shall also forward to the NASA Web Manager a news report, program, and photographs (if applicable) to serve as a basis for coverage of the event in the NASA Web. The NASA Web Manager shall reserve the right to trim, edit, or otherwise handle materials submitted for coverage of Regional Conferences.

  5. Funding shall be available to assist with planning and promotion of Regional conferences. This funding shall be handled through the Regional Director and shall be subject to the procedures and limitations prescribed in Article VII, Section 4 of these Bylaws.

  6. Any active member of the North American Saxophone Alliance shall be afforded basic admission to any Regional Conference by confirming their membership at the registration desk of the conference. Charges in excess of the active membership for admission to the general conference shall not be collected. At the option of the conference organizers, however, up to two special sessions may be planned as adjuncts to the general conference, and additional admission fees may be charged to members as well as non-members for those sessions. Such adjunct sessions shall be subject to the following limitations:

    1. The total time scheduled for these sessions shall not constitute more than fifteen percent (15%) of the total time period of scheduled conference events.

    2. Active members of the Alliance shall be offered admission at lower cost than non-members and the general public.

    3. Detailed plans for special adjunct sessions requiring additional admission must be submitted to the President, along with or prior to any request for funding as prescribed in Article VII, Section 4 of these Bylaws. The President in consultation with the Executive Committee, shall approve these plans or ask that they be amended in some specific manner.

    4. Revenues produced by such adjunct sessions may be used by the conference host to offset conference expenses that are up to ten percent (10%) in excess of the original conference budget as approved by the Executive Committee. Remaining revenues from these sessions shall be accounted for and forwarded to the Treasurer, along with other conference revenues, for addition to the Alliance treasury.

Article VIII: Determination of Revenue

  1. Membership dues shall be determined by two-thirds agreement of the Executive Committee. Any executive officer may propose to alter membership dues at any time by submitting a proposal to the President who shall forward the proposal to the executive officers for consideration. A change in dues may not go into effect until notice of such change has been publicized in the on the official NASA web site.

  2. Advertising rates for the journal shall be recommended to the Executive Committee by the Symposium Editor in consultation with the Editorial Board. Changes in these rates shall require a majority approval of the Executive Committee. The Symposium Editor shall be authorized to publish advertising copy for a customer at a reduced rate or without charge as necessary to amend for errors in previously published advertising, where the fault lies with the Alliance's publication, or where there is other good reason for the Alliance to accept liability. No other exception to normal advertising rates shall be extended without the approval of a majority of the Executive Committee.

  3. The executive officers of the Alliance shall have no authority to determine expenditure of funds received as gifts to the organization where the donor has designated the gift for use for a specific purpose, except where determination is needed as to manner of execution in order to comply with the designated purpose. In the event Executive Committee action is needed as such, a two-thirds vote of the Committee shall be required to proceed.

Article IX: Endorsements

No executive officer, Regional Director, or other member of the North American Saxophone Alliance shall commit the name of the North American Saxophone Alliance, or designations by which it is also known: NASA, the Alliance, et al.) for any public relations purposes that would imply alliance endorsement without prior approval from the office of the President. The President shall inform all officers of such usage that would constitute endorsement, and shall consider any objections that might be raised by any officer by offering the issue to the rest of the Executive Committee for consideration. The name of the North American Saxophone Alliance shall not be used for public relations purposes in instances where a school, cooperation, or other institution would receive sole or primary benefit from such endorsement and/or where the Alliance and its officers have no authority over circumstances.